Administrative Assistant

Job Description

Performs a variety of office administrative functions for Harbor Beach plant and office. Including, but not limited to; answering phones, greeting visitors, ordering uniforms, entering purchase orders, and booking company events.

Position Summary

Office related roles:

· Greet all visitors/clients/employees courteously and respectfully.

· Handle a wide range of office administrative related tasks.

· Ensure the office is a physically well-organized and appealing work environment

· Control office inventory & order supplies.

· Answer phones.

· Directs incoming truck traffic and visitors ensuring the highest level of site security

· Input all outbound tanker paperwork (bill of lading, pack list, customs paperwork)

· Plan company events and special activities both on and off site by booking location, organizing meeting space and set up

· Assist Plant Manager in special projects.

· Gather and process daily mail.

· Leads Community and Plan Involvement

Accounts Payable related roles:

· Generate POs & receive in for non-stock inventory and capital projects

· File receivers & invoices, purging and moving them to storage at year end.

· Investigate & take care of invoices in question.

· Code & process invoices not needing POs.

· Keep AP tracker up to date.

· Invoice & maintain spreadsheet for used pallets sold.

· Order uniforms and other clothing needs for new and current employees.

SKILLS & ABILITIES

· Must have High School Diploma or GED equivalent

· Must be at minimum intermediate or advanced in all Microsoft Office programs (word, excel, powerpoint, outlook) and willing to learn and upgrade knowledge to an advanced level.

· Deal in a pleasant and professional manner with all customers (internal and external). Have strong oral and written communication skills.

· Excellent organizational, time management skills, and detailed oriented.

· Must be able to effectively prioritize and handle multiple tasks at the same time without displaying stress (ie keep your cool)

· Work independently and taking initiative in a fast-paced environment.

· Enjoy the administrative challenges of supporting an office of diverse people

· Motivated and able to wow customers (internal and external).

· Adhere to plant and safety rules and Good Manufacturing Practices and be actively involved in identifying issues and resolving.

· Able to grow into future roles and interested to take next steps in career.